Built for the trades: bill hourly labor and flat-rate items side by side, itemize materials with markup, and show your license information. Fill it in from the job site on your phone or back at the office, and send a clean PDF.
| Description | Qty | Rate | Amount |
|---|
Your business name, license number and contact details; the client and job address; an itemized breakdown of labor (hours × rate) and materials; the total due; and payment terms including any late-fee policy. This template has room for all of it.
Yes. Add one line per item — for hourly work, put the hours in the Qty column and your hourly rate in Rate; for fixed-price items like a bathroom refit, use Qty 1 and the full price. Totals add up automatically.
You can state your policy in the Terms field (for example "1.5% monthly interest on late payments"), and tick the PAID stamp option once payment lands so your records stay clean.
Contractors typically bill three kinds of things, and a good invoice keeps them visibly separate: labor (hours × rate, ideally with dates or phases), fixed-price items (a scope delivered for a flat fee), and materials (cost, sometimes plus a stated markup). Mixing them into one lump sum invites questions; itemizing them answers the questions before they're asked.
For materials, consider stating your markup policy in the terms — "materials billed at cost +15%" — so the client sees the line and knows it was agreed, not improvised.
Jobs that run weeks or months shouldn't wait for completion to generate cash. Progress billing splits the work into milestones — foundation, framing, rough-in, finish — each with its own invoice. Reference the milestone in the invoice description and, where useful, show the contract total and the percentage completed. Clients accept progress invoices far more readily when the schedule was agreed up front in writing.
A month-one invoice for a renovation project, with a deposit to credit:
Note what the structure achieves: the client sees labor vs materials vs markup separately, sees the deposit credited transparently, and the remaining balance is unambiguous.